As a UW Flexible Option student in the UW-Extension Bachelor of Science in Business Administration (BSBA), there are many policies that are important for you to know. A number of key policies are listed below. If you don’t find something you are looking for, your Academic Success Coach can steer you in the right direction. And do check back often…we will continue to update this page.
Mastery & Marks
Each project in the UW-Extension Bachelor of Science in Business Administration (BSBA) is comprised of specific competencies, associated assessments, and the resources needed for successful completion. At the conclusion of each subscription period, a mark is reported for each project and the mark is transcribed to the student’s academic record. The mark indicates whether the student mastered the project, is still in progress with the project, or has been withdrawn. Visit the Mastery and Marks webpage for more information.
Academic Performance & Associated Actions
Academic performance is evaluated at the end of every subscription period to help monitor a student’s academic progress towards mastery of a project. If at any time a student’s academic work indicates difficulty in demonstrating mastery or making progress toward reaching their academic goals, an academic action may be taken. Visit our Mastery & Marks page for more information on marks associated with projects.
Each student is limited to having no more than five open projects with In-Progress status in any subscription period. Students who are at the limit of five open projects with In-Progress status may not enroll in another project until at least one of the projects with PR status has been successfully completed with a mark of “M” or “MD”.
Students retaking a project in additional subscription periods must pay tuition for each subscription period until mastery is earned. Each student may attempt to master a single project up to seven times, following the academic actions chart presented below. A registration hold will be placed on a student’s record if enrollment progress towards mastery is not made within the limit of seven attempts.
Students receiving multiple marks of PR for any given project will receive notices of academic actions along the way. These actions begin after a third mark of PR is assigned to a project:
- Academic Warning alerts are sent after a 3rd and 4th mark of PR is assigned to a single project. An alert notifies the student of the number of attempts remaining to successfully master the project.
- Academic Suspension notices are sent after a student reaches the limit of five In-Progress (PR) marks for any given project. A Suspension 1 Notice (5th PR mark) results in a 3-month suspension from the degree program. A student has two additional attempts as this project, and if the project is not mastered by the conclusion of the 7th enrollment, a Suspension 2 Notice will be delivered, which results in a 12-month suspension from the degree program.
Academic suspension is designed to allow for time in which a student will work with an Academic Success Coach, reflect on whether the degree program in the Flexible Option is the right fit, and construct a plan for future success. A student who has been suspended must, as a condition for his/her return to the program, consult with an Academic Success Coach to prepare a revised learning plan and to articulate clear steps to accomplish learning goals. The student will then discuss his/her revised learning plan with the Director of Student Success.
|Summary of Academic Actions|
|PR Marks by Project||Academic Standing
(end of subscription period)
|First PR Earned||Good Standing||Good Standing|
|Second PR Earned||Good Standing||Good Standing|
|Third PR Earned||Good Standing||Academic Warning|
|Fourth PR Earned||Good Standing||Academic Warning|
|Fifth PR Earned||Suspension of 3 months||Suspension of 3 months|
|Sixth PR Earned||Good Standing||Academic Warning|
|Seventh or greater PR Earned||Suspension of 12 months||Suspension of 12 months|
At the end of each subscription period, an enrolled student will be in one of two academic standings:
Good Standing: A student is said to be in good standing if she/he is continuously demonstrating mastery-level progress toward his/her degree. A student will remain in good standing as long as the total number of In-Progress (PR) marks assigned for any one project does not exceed four.
Suspension: A student who reaches his/her limit of In-Progress (PR) marks for any given project will be suspended from the program. If a student has not successfully mastered a project after the 5th attempt, the student will be suspended for a period of three months. The student will have two additional subscription periods to master the project in question. If the student has enrolled for the two additional subscription periods and still has not mastered the project after the 7th attempt, the student will be suspended for twelve months, and will need to go through readmission.
A suspended student may not re-enroll for the duration of the suspension, unless the student formally appeals the suspension and the suspension appeal is approved.
A student who returns after a suspension will return in good standing, but the number of PR-marked attempts is not reset. Hence failure to master the same project in the allotted time will result in the next level of suspension. In addition, the student is subject to all other academic standards.
A student who returns from suspension must consult with his/her ASC to prepare a revised learning plan with clear steps to accomplish learning goals. The student must then discuss the revised learning plan with the Director of Student Success.
A student may appeal a suspension to the Academic Actions Committee. An appeal must include a clear explanation of the problems that resulted in the insufficient achievement of mastery and how the student proposes to resolve that problem and achieve mastery. A student who is allowed to continue will be subject to any other special conditions designated by the Academic Actions Committee. A student wishing to pursue an appeal must do so within 30 calendar days of notification of the suspension. A student whose appeal is granted may enroll in the next available subscription period.
Academic Appeal of Marks
If a student believes that a score or mark on an assessment or project is not consistent with his/her performance in that project, the student may appeal the score/mark. The first step in the process is for the student to discuss the issue with the faculty member who evaluated the assessment or the project. If the student is unable to resolve the matter with the faculty member, the student may file a written appeal with the Academic Director of the program within 30 calendar days from the end of the subscription period. If the Academic Director is also the instructor whose grade the student is appealing, then the appeal is sent to the Academic Actions Committee, which then identifies another member of the department to assume the Academic Director’s role in this process.
The written appeal must explain why changes to the scores or marks are warranted, and provide corresponding evidence. The Academic Director will discuss the appeal with the student, gather more evidence, and discuss the appeal with the faculty member and the Academic Success Coach. Within 15 calendar days after receiving the written appeal from the student, the Academic Director will communicate to the student a decision on the appeal.
Further requests for appeal may be addressed to the Dean of the Program, within 30 calendar days of communication of the academic director’s decision. The Dean’s decision is final and binding. Within 15 calendar days of receipt of a student’s request for appeal, the Dean will communicate a final decision on the appeal.
Once a student has completed a project with a mark of mastery or mastery with distinction, the student may not re-enroll to repeat the project.
Mastery of all program-specific competencies must be demonstrated through the UW-Extension Flexible Option degree program. Courses or competencies from other institutions may be transferred or substituted for the projects within the major with approval of the academic director, as long as no less than 30 of the required project-level credit equivalents required for the bachelor’s degree are earned through the University of Wisconsin-Extension.
The UW-Extension reserves the right to expel students for instances of academic misconduct as discussed in Chapter UWS 14, Student Academic Disciplinary Procedures, or for nonacademic misconduct as discussed in Chapter UWS 17, Student Nonacademic Disciplinary Procedures. Students are subject to all other provisions of Chapter UWS 14 and Chapter UWS 17, as outlined in the BSBA Student Handbook.
Year in school is determined by totaling the number of credits or credit equivalents earned toward the Bachelor of Science in Business Administration degree, including credit-by-exam as well as any credits accepted in transferred from other institutions. The chart below presents the number of credits equivalents for the different class standings.
- Freshman – Less than 30 credit equivalents
- Sophomore – 30 to 53 credit equivalents
- Junior – 54 to 84 credit equivalents
- Senior – 85 or more credit equivalents
Full-time and Part-time Status
Full time students are those who are enrolled in six or more credit equivalents per subscription period. Part time students are those who enroll in fewer than six credit equivalents per subscription period.
Prerequisites and Corequisites
Successful completion of a prerequisite or corequisite project is achieved by earning marks of mastery or higher. Checks for completed requisite projects will occur at the time of registration for a project.
- A prerequisite is a project that a student must master before enrolling in the more advanced project. Prerequisite studies are listed for a number of projects. Students may not enroll in a project without having first met the listed prerequisites.
- A corequisite is a project that a student is required to take concurrently, or prior to, enrolling in the desired course. Knowing the information presented in the corequisite project is considered necessary in order for a student to be successful in the project.
Transcription of Competencies
The UW-Extension Bachelor of Science in Business Administration (BSBA) degree’s competencies are assessed through projects. Transcripts list projects and the competencies mastered within the projects.
Transcripts for the BSBA program display the following details:
- Projects in which students enrolled
- Project-level marks
- Assessment-level competencies mastered within each project
- Dates of enrollment for the project
- Result or status of completion of projects. The result/status in each project is marked using one of the following letters: W (withdrawn), PR (in progress), M (mastered), MD (mastered with distinction), I (Incomplete), F (Fail). These grades are used solely for the purpose of indicating the completion status of competencies and should not be confused with letter grades in traditional credit-based programs.
- Findings of Academic Misconduct (Wisconsin Administrative Code UWS Chapter 14) or Nonacademic (Wisconsin Administrative Code UWS Chapter 17) misconduct, per Wisconsin Administrative Code policy.
Changes to Project Curriculum
Projects, academic content, assessments, and other academic components of the program are periodically updated to ensure that the curriculum remains current and relevant. Whenever a curriculum update is scheduled, students will receive a warning that the version of the curriculum in which they are engaged will expire. Students are then given a termination date that is no less than six months from the issuance of the warning. During that six months, students must complete all in-progress projects or risk having to start them again in the new version. New students who begin a project during the 6-month transition period are enrolled in the new version of the project.
Subscription Period Breaks
While continuous enrollment in a project with a PR mark is not required, students must demonstrate progress towards mastery by re-enrolling in the project (retake) within six calendar months from the end of the subscription period for which the last PR mark was assigned. Beyond six months, there is no guarantee that a student’s prior work will carry forward into a new version of the project.
Students Called to Active Duty Military Service
The University of Wisconsin Extension and the University of Wisconsin System have policies in place to accommodate students who must temporarily set aside their educational pursuits when called to military active duty. Students called to active military service are entitled to withdraw from the university and receive a full refund of tuition for work in which they are actively enrolled at the time of the call-up.
The University of Wisconsin Extension Veterans Service Office will need a copy of official orders so that we may notify the Department of Veterans Affairs in St. Louis, Missouri of the student’s withdrawal from the university. Upon returning to school, UW Extension will also need a copy of the DD-214 to send to the Department of Veterans Affairs in St. Louis, Missouri so they have the most current information in their system when determining entitlement.
- Students called to active duty before the start of the subscription period may cancel their enrollment by completing the Cancellation Request Form.
- Students called to active duty during the subscription period should notify their Academic Success Coach of their intent to officially withdrawal from their enrolled projects. Students called to active duty will have their progress carried forward and restored in D2L upon returning to active status. An exception to restoring work in D2L would be a change in project versioning. Students enrolled in version 1 of a project will get a warning that version 1 will expire on a termination date (no less than six months). During those six months, the student may complete the project or be held to enrolling under the new Version 2.
Please Note: These provisions apply to involuntary Federal Title 10 activations and missions authorized by state Governors during times of disaster relief or similar emergency, but not for routinely scheduled training, attendance at service schools, or voluntary enlistments. These provisions also apply to students who are spouses of activated National Guard Personnel of U.S. Military Reservists, when the deployed service member has a dependent child.
For additional information about issues related to military call-ups, please contact the UW Extension Veterans Coordinator, Melissa Haberman, at email@example.com.
Important Dates to Remember
As a current or prospective student in the UW Flexible Option program, there are several important dates for you to keep in mind. Click here to access a list of these key dates.
Family Educational Rights to Privacy Act (FERPA)
Learn how the Family Educational Rights to Privacy Act governs and protects your rights to your individual educational records and of certain categories of public information.