Financial Aid Overview

If you have received federal financial aid previously, your experience will be different from how financial aid works at UW Flexible Option and you may encounter new terminology and concepts.  As such, you are encouraged to review the Definitions of Key Terms webpage as you get started.

In UW Flexible Option, you have the flexibility to enroll throughout the entire calendar year and can complete courses at your own pace. To support this flexibility, financial aid is administered under the Non-Term requirements of federal student aid.

In Non-Term federal financial aid, your financial aid eligibility “floats” with you based on how quickly or slowly you earn credit hours during your academic year and payment periods.

Watch this UW Flexible Option Financial Aid Disbursement Overview for more information on how federal financial aid works at UW Flexible Option.

Academic Year

Every program eligible for federal financial aid must have a defined academic year. This academic year plays a part in the timing and maximum amounts of financial aid you may receive. Your academic year may vary from those of other students enrolled in your same program as it is dependent on when you begin your studies and your remaining graduation requirements.

In general, a financial aid academic year for UW Flexible Option is defined as a full calendar year (48 weeks) AND 24 credit hours.  Your next financial aid academic year cannot begin until you have successfully completed the prior academic year.

Your academic year does not necessarily end when the calendar time has passed. You must also successfully complete the required credit hours with at least a passing grade (PR/I grades do not count as successful completion).

Examples

• If, at the end of 48 weeks, you have earned 18 credit hours, your academic year has not ended and you are not eligible for additional federal financial aid until you earn 6 additional credit hours for a total of 24.
• If at the end of 39 weeks, you have earned 24 credit hours, your academic year has not ended and you are not eligible for additional financial aid funds until an additional 9 weeks elapse for a total of 48.
• If, at the end of 48 weeks, you have earned 24 (or more) credit hours, your academic year will have ended and you are eligible for additional financial aid funds, assuming you meet all other requirements.

Payment Periods

An academic year is generally divided in two equal payment periods. The first payment period is half of the weeks AND half of the credit hours required for the academic year. Likewise, the second payment period is the remaining weeks AND remaining credit hours required for the academic year.

Your first payment period does not end until you successfully complete half of the weeks AND credit hours in the academic year. You must also successfully complete the required credit hours with at least a passing grade (PR/I grades do not count as successful completion).

In general, a financial aid payment period for UW Flexible Option is 24 weeks AND 12 credit hours.  Your next financial aid payment period cannot begin until you have successfully completed the prior payment period.

Examples

• If, at the end of 24 weeks, you have earned 9 credit hours, your payment period has not ended and you are not eligible for additional financial aid until you earn an additional 3 credit hours.
• If at the end of 12 weeks you have earned 12 credit hours, your payment period has not ended and you are not eligible for additional financial aid funds until an additional 12 weeks elapse for a total of 24.
• If, at the end of 24 weeks, you have earned 12 (or more) credit hours, your payment period has ended and you are eligible for additional financial aid, assuming you meet all other requirements.

Why Are Academic Years and Payment Periods Important to Me?

It is important to know when your academic year and payment periods begin and end because they determine when you may be eligible to receive federal financial aid funds.

In general, you are eligible for a maximum amount of financial aid per academic year. This annual eligibility is divided in half to determine the amount you may receive per payment period.  

Example

• Frank is eligible for a total of $10,000 in federal financial aid per academic year. This means he is eligible for $5,000 per payment period. He will receive $5,000 toward the beginning of his academic year, but he will not be able to receive his remaining $5,000 until he has successfully completed at least 24 weeks and 12 credit hours. 

To learn more, please watch this UW Flexible Option Financial Aid Disbursement Overview video.

Subscription Period

For credit-bearing programs, a UW Flexible Option subscription period is a 12 week period during which you complete your coursework. Subscription periods always begin on a Tuesday, every month. For more details on when each subscription period starts, please see the academic calendar.

What is the Difference between a Payment Periods and a Subscription Periods?

Subscription periods determine when you are billed tuition and when you have access to complete your coursework. Your subscription periods, as well as the number of credit hours you complete in each subscription period, play a role in determining the length of your payment periods.  Remember, each payment period consists of a minimum of 24 weeks of instruction AND 12 credit hours. There are only 2 financial aid disbursements each payment period, regardless of the length of the payment period.

To illustrate how subscription periods, payment periods, and disbursements are related, please watch this short video.

It is important for you to track your individual progress toward earning credit hours and your financial aid disbursement schedule. You should also be prepared to pay tuition out of pocket if your financial aid has already been fully disbursed, or paid out, for a given payment period.

Prior to enrolling in a UW Flexible Option program, you will work with a Success Coach to create a personalized Academic Plan of Study (APS) based on your goals and desired timeline for program completion. The APS reflects a strategic selection of courses to be taken over the next four subscription periods. This format is designed to assist you with degree planning, while documenting current and future registrations required to calculate federal financial aid amounts and eligibility.

At the conclusion of each subscription period, the APS is reviewed and updated to reflect successfully completed (mastered) courses as well as new course selections. At any time, should you experience a situation requiring an enrollment adjustment, your Success Coach is prepared to assist you in modifying your APS as needed.

The APS and Financial Aid

In order for federal financial aid funds to be available consistently throughout your program of study, an Academic Plan of Study (APS) is required.  Your federal financial aid eligibility is, in part, determined by enrollment in courses during distinct financial aid payment periods, as outlined in your APS.  A payment period is defined as 12 unique credit hours and a minimum of 24 weeks.

The UWEX Emergency Grant is available to currently enrolled UW Flexible Option students who are unable to meet immediate, essential expenses due to temporary hardships related to an emergency. Applications and required documentation submitted will be reviewed for eligibility. Maximum eligibility for the grant is $1,000 and the amount is contingent on available funding. UWEX Emergency Grant funds are disbursed directly to students and are refunded via home campus processes. UWEX Emergency Grant funds disbursed to students do not need to be repaid.

Who can apply for the UWEX Emergency Grant?

• Student must be currently enrolled as a degree-seeking student at UW Flexible Option.
• Student must have a financial hardship resulting from an emergency, accident, or other critical incident.
• All possible resources, including eligible financial aid, have been considered and are either unavailable or insufficient

Eligible expenses

Typical expenses that may be considered for the UWEX Emergency Grant can include but are not limited to:

• Replacement of essential personal belongings damaged in a fire or natural disaster or theft
• Emergency of temporary housing assistance
• Costs related to emergency medical, dental, or mental health care or medications not covered by insurance
• Assistance with rent or utilities due to an emergency
• Emergency transportation related to a family death or illness
• Safety related needs (i.e. changing locks or short-term emergency shelter)
• Other emergencies that may impact a student’s ability to fully participate in their academic experience

Ineligible expenses

Typical expenses that will not be considered for the UWEX Emergency Grant can include but are not limited to:

• Normal and anticipated academic expenses (i.e. tuition, fees, books, and rent)
• Non-essential utilities, household, or furniture costs not related to damage or theft
• Routine maintenance
• Replacement of non-essential personal items
• Citations, fines, jail bonds, or other legal fees
• Costs for entertainment, recreation, or non-emergency travel

Documentation requested

Required documentation that may be submitted for the UWEX Emergency Grant can include but is not limited to:

• Medical bills
• Utility bills
• Police reports or other court records
• Repair estimates
• Travel related documents
• Receipts/invoices

Every effort will be made to process students’ applications in a timely manner. Correspondence pertaining to required documentation will be sent to the student’s campus email address within two business days. Please note that not every request will be met with financial support or equal the requested funds. ATTENTION: The UWEX Emergency Grant may affect other forms of financial aid.

To apply and submit documentation, please visit this page.

This message is for archival purpose as the UW Colleges dissolved effective July 1, 2019, and the AAS program transitioned to be offered directly by UW-Milwaukee.

The UW Colleges Flexible Option Associate of Arts and Sciences (AAS) degree direct-assessment program received approval for Title IV eligibility on August 28, 2014. The UW Colleges AAS degree program is similar to the direct-assessment programs offered by UW-Milwaukee in administrative structure, curricular oversight, and financial aid administration. These programs share the same academic year definition, non-term structure, and similar Satisfactory Academic Progress (SAP) methodology and policies.

Students have the ability to pursue General Education requirements at UW Colleges through their direct-assessment offerings while admitted to a UW-Milwaukee direct-assessment program. Only UW Colleges competency sets that apply toward remaining UW-Milwaukee certificate or degree program requirements will be factored into a student’s aid eligibility. UW-Milwaukee and UW Colleges will enter into a consortium agreement for this purpose.

UW-Milwaukee will act as the home school and maintain responsibility for calculating financial aid awards, disbursing aid, monitoring SAP and other eligibility requirements, and returning funds when a student withdraws. UW-Milwaukee, UW Colleges, and UW-Extension work collaboratively in all UW Flexible Option programs to facilitate the effective financial aid administration and execution of the consortium agreement(s).