Withdrawals & Cancellations
For important information on deadlines for credit-bearing programs regarding dropping a competency set and administrative withdrawals/cancellation for nonpayment, please visit the Important Dates to Remember web page. We encourage you to make note of these important dates to avoid any unnecessary fees or actions taken. Please be aware that changes in your enrollment can also impact your financial aid eligibility.
To officially withdraw, students may drop their currently enrolled competency sets by notifying their Academic Success Coach. We strongly advise that, prior to taking an enrollment action, you discuss your options and the impacts of withdrawal with your Academic Success Coach.
If you stop participating in all competency sets, do not officially withdraw, and fail to earn a passing grade in at least one competency set in a given subscription period, you may be considered an unofficial withdrawal. You may also be considered an unofficial withdrawal if you do not immediately resubscribe from one subscription period to the next.
Students who withdraw from the program between the first and tenth day of the subscription period are assessed a $50 withdrawal fee. Students who are administratively withdrawn from the program for any reason, including nonpayment or not completing the Flex Check-In, are also charged the $50 withdrawal fee.
|UW Flexible Option Withdrawal Fee and Tuition Refund|
|Fee or Refund Type||Subscription Period Day|
|Prior to start until the 1st day||1st through 10th||11th through 20th||21st through last day|
|* Students removed from the program for any reason after the tenth day of the subscription period are charged a withdrawal fee.|
Subscription Level Changes
Students may adjust their workload from the All-You-Can-Learn (AYCL) subscription level to the single competency set level at any time during the first ten days of their subscription period, and tuition will be adjusted accordingly. After the tenth day of the subscription period, students enrolled in the AYCL subscription level who are administratively withdrawn, or reduce their load of their own accord, from one or more competency sets, resulting in their remaining in only one competency set, will not receive a tuition refund. Such students will remain AYCL students and may add additional competency sets throughout their subscription period. Note: A student may not re-register for the same competency set(s) from which he or she was administratively withdrawn, until the next subscription period.
After the tenth day of the subscription period, students who are enrolled in the single competency set level are not eligible to add additional competency sets during their subscription period. Such students must wait until a subsequent subscription period to add additional competency sets.
Students who are administratively withdrawn from the university on the 11th day of a subscription period for any reason, including non-completion of the Flex Check-In, will receive a full refund less a $50 withdrawal fee. Students who withdraw of their own accord (i.e., drop all competency sets) between days 11 through 20, whether AYCL or single, will receive a 50% refund.
Note: Because the Bachelor of Science in Business Administration degree is only offered in the All-You-Can-Learn option, students in that program are not eligible to change subscription options.
Students who fail to pay their account balance in full, and/or who have not completed all required Flex Check-Ins (FCI) for all competency sets or projects in which they are enrolled, will be officially withdrawn from the UW Flexible Option program on the 11th day of the subscription period. A withdrawal fee will apply. Students enrolled in multiple competency sets or projects who complete some but not all required Flex Check-Ins will continue to be enrolled in the UW Flexible Option program but will be dropped from the competency sets or projects in which a required FCI was not completed.
Students may appeal an administrative withdrawal under the following two circumstances:
- Technical problems were encountered while submitting a Flex Check-In resulting in the Flex Check-In not being submitted within the required time frame.
- The competency set(s) or project(s) from which a student was administratively withdrawn is the last competency set(s) or project(s)needed for graduation, and a delay in re-enrolling will require the student to subscribe to an additional subscription period.
Required Appeal Documentation for Administrative Withdrawals
To appeal an administrative withdrawal, send an email to the UW Flexible Option Registrar’s Office that includes the following:
- Subject line: ADMINISTRATIVE WITHDRAWAL APPEAL
- Student name
- Student ID number
- The subscription period in which the circumstance occurred
- Indication of the “eligible reason to appeal”
- Attach supporting documentation (e.g., proof of technical problems), if applicable
The UW Flexible Option Registrar’s Office will respond with your appeal results within 3 to 5 business days.