Office of the Registrar

As a  member of the Enrollment Services team, the Office of the Registrar collaborates with UW System campus partners to provide centralized enrollment support for the UW Flexible Option.  In addition, the office processes Independent Learning transcript requests and serves as the data custodian of the former UW Colleges (2-year campus) education records.

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Staff

Leah Mellas
Administrative Manager
leah.mellas@uwex.wisconsin.edu
608-265-2423

Dave Kneifl
Student Records Specialist
dave.kneifl@uwex.wisconsin.edu
608-265-6657

Dan Kellogg
Registrar and Director of Admissions
daniel.kellogg@uwex.wisconsin.edu
608-263-8268

UW Extended Campus
Office of the Registrar – Suite 130
780 Regent Street
Madison, WI 53715

UWEX Office Email: registrar@uwex.wisconsin.edu

Academic Calendar (key dates by term)

• The Subscription Period (SP) starts on the 1st or 2nd Tuesday of each month (12 starts per year)
• Each SP is 81 class days (approximately 12 weeks)
• Grades are due the Thursday following the end of each SP
• A 10-day break is built-in between the end of one SP and the start of the next

PDF Copies of Calendars by Academic Year

• 2020-21
• 2021-22
• 2022-23
• 2023-24

Admissions Forms

• Change Start Term
• Program Changes
• Reentry (also see Reinstatement After Suspension)
• Application Cancellation

Currently Enrolled Student Forms

• Administrative Withdrawal Appeal
• Credit Overload (UW-Parkside)
• Enrollment Appeal (Late Withdrawal after Deadline)
• Enrollment Verification
• General Education Appeal Form (UWM)
• Internal Career Transfer (Flex to On-campus)
• Program Changes
• Reentry to Flex
• Student Records Update (name/address changes)
• Term Change
• Third (or More) Attempt Appeal

• Medical and Tuition Appeals  (see withdrawal  information)
  • UW-Milwaukee – Tuition and Medical Appeals
  • UW-Parkside Tuition and MedicalAppeals

Enrollment Verification Requests

If you need an enrollment verification, each institution has its own process for requesting a letter.  If dually enrolled, you may need to submit a request to each institution you’re attending.

• UW-Milwaukee – Log into your PAWS account and select the Proof of Enrollment under the Academics header (click obtain an enrollment certificate to view a printable document).  For additional information on requesting an enrollment verification, visit Transcripts and Verification.

• UW-Parkside – Requests must be made by submitting an Enrollment Verification Request Form to the Office of the Registrar at UW-Parkside — Registrars.Office@uwp.edu.

Financial Aid Forms

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Substance Use Disorders Counselor Certificate Program Forms

• Registration Cancellation Form
• Transcript Request Form

Grades are due the Thursday following the end of each SP – see Academic Calendar

Grades & Mastery by Program 

• UW-Milwaukee
• UW-Parkside

FERPA Notice and Online Grading

• Notifying students of their grades via e-mail is a violation of FERPA, as confidentiality is not guaranteed through email communication.
• Posting grades in any public space on the internet (using the student’s name, student number, or social security number) is prohibited.
• Online instructors should only use Canvas to post student grades. Canvas is a password-protected site and is not a violation of FERPA.
• Final grades should be recorded using the University’s protocols for online submission of grades.
• Students’ rights to privacy regarding their education records (FERPA and Student Directory Information).

A-Z Index of Key Flex Terms

• Academic Action Policy
• Academic Calendar
• Administrative Withdrawals
• Credit by Exam and Military Credit
• Dual Enrollment
• Establishing Attendance – Flex Course Check-In (FCC)
• Payment Plans
• Placement Testing
• Probation/Suspension
• Reinstatement after Probation
• Term Changes
• Tuition & Medical Withdrawal Appeals

Graduation

• UW-Milwaukee
• UW-Parkside

Registration Guides

• UW-Milwaukee
• UW-Parkside

Student Resources

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FERPA

• The Family Educational Rights and Privacy Act (FERPA) provides students with several rights (see also Student Directory Information).

Consumer Information

Federal regulations require that prospective and enrolled students, and other interested parties, be provided with information about the institution and its operations. Please note that some reported information will not apply to UW Flexible Option students.

• Consumer Information for UW-Milwaukee
• Consumer Information for UW-Parkside

UW System General Records Schedule

The General Records Schedule provides institutions with uniform guidelines for the retention and disposition of records common to a business function.  The schedule also provides institutions with legal authorization to dispose of records eligible for disposition on a regularly scheduled basis after the minimum retention periods are met.

Your transcript is an account of courses taken and grades earned during your course of study.  

• Official transcripts are required when transferring to another institution, applying to graduate or professional schools or when an official record is needed to certify the credits, grades, and credentials earned.  Official transcripts may be sent as a physical copy or digital PDF.

• Unofficial Transcripts are issued to currently enrolled students via self-service of the Student Information System.

Quick link to request a transcript:

• UW-Milwaukee – Official Transcripts $12/Unofficial free for currently enrolled students
• UW-Parkside – Official Transcripts $12/Unofficial free for currently enrolled students
• former UW Colleges (2year campuses) Official Transcripts $9 (see *UW Colleges Historical Records)
• Independent Learning (IL) – Official Transcripts free.  Charges may apply for overnight rush requests

Note:

• Financial obligations must be satisfied before transcript requests will be processed.
• Dual enrolled Flexible Option students must order transcripts from each institution attended.

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UW Colleges Historical Records

*The University of Wisconsin Extended Campus serves as the records custodian of the former UW Colleges(2-year campuses) education records.  The UW Colleges transcript remains the official academic record of students enrolled at the 2-year campuses BEFORE September 1, 2019.

The process for ordering official transcripts from the former UW Colleges (now Branch Campus) is dependent on your dates of attendance.  If enrolled:

• Attended BEFORE 9/1/2019 – Order official transcripts thru the former UW Colleges
• Attended AFTER 9/1/2019 – Order official transcripts thru the 4-year UW Campus attended
• Attended BEFORE & AFTER 9/1/2019 – Order official transcripts through both locations above