Office of the Registrar

The Office of the Registrar collaborates with Universities or Wisconsin campus partners to deliver registration and record support for the UW Flexible Option and Independent Learning programs and manages the educational records of the former UW Colleges.

• Mission: Support student success by providing accurate and timely registration and record services
• Vision: Continually improve the student lifecycle experience in online learning

Office of the Registrar Email: registrar@uwex.wisconsin.edu

• Member of the Enrollment Services Team

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Staff

Dave Kneifl
Student Records Specialist
dave.kneifl@uwex.wisconsin.edu
608-265-6657

Kayla Neumueller
Enrollment Services Manager
kayla.neumueller@uwex.wisconsin.edu

 

Registrar’s Office
 780 Regent Street
Madison, WI 53715

Online Academic Calendar
To view important dates by term — select the month and then the year from the pull-down menus.

• Terms = Subscription Periods (SP)
  • SP starts on the 1st or 2nd Tuesday of each month (12 starts per year)
  • Each SP is 81 class days (approximately 12 weeks)
  • Grades are due the Thursday after the SP ends
  • 10-day break between each SP

PDF Views of Calendars by Academic Year

2022-23  |  2023-24  |  2024-25  |  2025-26

Admissions Forms

• Change Start Term
• Program Changes
• Reentry (also see Reinstatement After Suspension)
• Application Cancellation

Currently Enrolled Student Forms

• Administrative Withdrawal Appeal
• Credit Overload (UW-Parkside)
• Enrollment Verification
• General Education Appeal Form (UW-Milwaukee)
• Internal Career Transfer (Flex to UW-Milwaukee)
• Late Withdrawal Appeal
• Permission to Retake Courses (UW-Parkside)
• Program Changes
• Reentry to Flex
• Student Records Update (name/address changes)
• Term Change
• Third Attempt Appeal (UW-Milwaukee)

• Medical and Tuition Appeals  (see withdrawal  information)
  • UW-Milwaukee – Tuition and Medical Appeals
  • UW-Parkside Tuition and MedicalAppeals

Enrollment Verification Requests

For enrollment verification, each institution has its own process.  If dual-enrolled at multiple campuses, you must submit an enrollment verification request to each institution you’re attending.

• For UW-Milwaukee, log into your PAWS account, choose Proof of Enrollment under the Academics header, and click “Obtain an enrollment certificate” to view a printable document. For more details on requesting enrollment verification, visit the Transcripts and Verification page.

• For UW-Parkside, submit an Enrollment Verification Request Form to the Office of the Registrar at UW-Parkside by emailing Registrars.Office@uwp.edu.

Financial Aid Forms

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Substance Use Disorders (SUDS) Counselor Certificate Program Forms

• Registration Cancellation Form
• SUDS Transcript Request Form

Grades are due the Thursday following the end of each SP – see Academic Calendar

Grades & Mastery by Program 

• UW-Milwaukee
• UW-Parkside

FERPA Notice and Online Grading

• Instructors should use Canvas, a password-protected site, for posting grades to comply with FERPA.
• Final grades should follow the university’s online submission protocols.
• Notifying students of their grades via e-mail violates FERPA due to the lack of confidentiality.
• Posting grades in any public internet space is prohibited to safeguard students’ privacy rights.
• Students’ rights to privacy – see FERPA and Student Directory Information.

A-Z Index of Key Flex Terms

• Academic Action Policy
• Academic Calendar
• Administrative Withdrawals
• Credit by Exam and Military Credit
• Dual Enrollment
• Establishing Attendance – Flex Course Check-In (FCC)
• Payment Plans
• Placement Testing
• Probation/Suspension
• Reinstatement after Probation
• Term Changes
• Tuition & Medical Withdrawal Appeals

Graduation

• UW-Milwaukee
• UW-Parkside

Registration Guides

• UW-Milwaukee
• UW-Parkside

Student Resources

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FERPA

• The Family Educational Rights and Privacy Act (FERPA) provides students with several rights (see also Student Directory Information).

Consumer Information

Federal regulations require that prospective and enrolled students, and other interested parties, be provided with information about the institution and its operations. Please note that some reported information will not apply to UW Flexible Option students.

• Consumer Information for UW-Milwaukee
• Consumer Information for UW-Parkside

Universities of Wisconsin General Records Schedule

The General Records Schedule provides institutions with uniform guidelines for the retention and disposition of records common to a business function.  The schedule also provides institutions with legal authorization to dispose of records eligible for disposition on a regularly scheduled basis after the minimum retention periods are met.

Your transcript is a record of courses taken and grades earned during your course of study.  

• Official transcripts play a crucial role in various situations, such as transferring to another institution, applying to graduate or professional schools, or providing an official record of earned credits, grades, and credentials. These transcripts can be sent in either physical copy or digital PDF format, depending on the requirements or preferences of the receiving institution or organization.

• Unofficial transcripts are accessible for currently enrolled students through their home campus self-service Student Information System.

Links to Campus Partners Transcript Ordering Process:

• UW-Milwaukee – $12 per official transcript | Unofficial free for currently enrolled students
• UW-Parkside – $12 per official transcript | Unofficial free for currently enrolled students
• Former UW Colleges*– $9 per official transcript | Unofficial not available
• Independent Learning (IL) – Free Official Transcripts (additional charges for overnight rush requests)

Note:

• • Financial obligations must be satisfied before transcript requests will be processed.
  • Dual-enrolled Flexible Option students must order transcripts from each institution attended.

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UW Colleges Historical Records

*The Office of Online & Professional Learning Resources (formerly UW Extended Campus) is the custodian of the the education records of the former UW Colleges.  The official transcript is the sole academic record for students enrolled BEFORE September 1, 2019.  Unofficial transcripts are not accessible as the UW Colleges closed in the summer 2019.

To order official transcripts from the former UW Colleges, now Branch Campus, follow guidelines based on your attendance dates:

• Attended BEFORE 9/1/2019 – Order transcripts thru the former UW Colleges website
• Attended AFTER 9/1/2019 – Order transcripts thru the 4-year UW Campus attended
• Attended BEFORE & AFTER 9/1/2019 – Order transcripts through both locations above